[CLOSED] Request for Proposals: Videography Services for a Program Review Video

Terms of Reference for “Videography Services for the Program Review Video”

Background

Community participation in all stages of development is one of the key factors in achieving development goals. As the subjects of development, communities should be involved in all stages of development, from planning through to the post-implementation phase—that is, the evaluation stage.

Public participation in the development planning stage has been widely discussed and practiced in Indonesia’s development process, such as through the Musrenbang. Meanwhile, the development evaluation process is generally still limited in scope, focused on technocratic procedures, and involves minimal public participation. The evaluation of development programs is a critical stage that requires public participation for two reasons. First, it relates to transparency and accountability. Development programs funded by the public budget—which is sourced, in part, from taxes collected from the public—must be accounted for transparently to the taxpayers. Second, activities within development programs, as part of public services, require feedback to maintain quality and ensure the program’s relevance. Many development programs are implemented without feedback from beneficiaries and become routine activities that miss their mark, leading to budget waste.

Since 2002, the Japanese government has been using the Program Review method to evaluate government programs with the aim of reducing budget expenditures. This method later evolved into a development evaluation adopted nationwide at both the local and central levels. Although the Program Review method initially implemented in Japan aimed to improve government budget efficiency, it has also restored the role of the public as the primary actor in the development program evaluation process. Over the 19-year period of Program Review implementation in Japan, this method has saved the government budget between 160 billion and 1.3 trillion yen annually and mobilized 10,000 citizens to participate in evaluating government programs and determining the sustainability of 6,500 development programs in Japan.

Japan Initiative, as the originator of the Program Review method in Japan, has been collaborating with the Tifa Foundation since 2020 to introduce this method to the public in Indonesia while exploring the possibility of adopting and implementing it in the country. One of the efforts to introduce the Program Review method in Indonesia is the publication of the book: “Program Review: A Community-Based Approach to Development Program Evaluation. Lessons from Japan.” Furthermore, in 2021–2022, the Program Review project entered a new phase. Japan Initiative, together with the Tifa Foundation and Atmawidya Alterasi Indonesia, will carry out the Program Review Pilot Project: Evaluation of Community-Based Development Programs in the villages of Guwosari and Sriharjo in Bantul Regency, Special Region of Yogyakarta. One of the objectives of this program is to document the Program Review pilot in the two villages in Yogyakarta through video. This video will also serve as a learning tool and advocacy resource for the implementation of the Program Review in Indonesia.

Objective

  1. Creating educational and advocacy videos for the Review Program.
  2. Creating a video documenting the implementation of the Review Program as an educational resource.

Scope of Work and Budget

Expected output:
  1. The Program Review campaign/advocacy video is about 10 minutes long.
  2. This video was created with the aim of raising awareness and educating the general public about the implementation of the Review Program in Indonesia.
  3. This video must include English subtitles .
  4. Full video documentation of the Program Review (documentation of the event) in Guwosari Village and Sriharjo Village. The Program Review activities were held in each village and lasted approximately 2–3 hours.
Video target audience:
  • Government agencies at the national, regional, and village levels.
  • Public institution.
  • Civil society organizations.
  • General public (adults).
  • International organizations and institutions
Ownership:

All footage captured and produced will become the property of the Tifa Foundation and will be used to promote programs carried out by the Tifa Foundation and its partners. The selected vendor is permitted to showthe video to other parties as an example of the vendor’s portfolio if necessary. Allraw footage will also be submitted to the Tifa Foundation, which will provide a hard drive to store all materials; the vendor retains the right to keep a copy of the raw footage.

Storyline development and editing:

The storyline will be developed jointly by the Tifa Foundation team, Japan Initiative, and the selected vendor. Similarly, the review of the video draft will be conducted jointly by the Tifa Foundation and the Japan Initiative team.
Technical aspects such as filming, color grading, and video style will also be discussed together.

Budget:

Documentation photography will be conducted in Bantul Regency, specifically in the villages of Guwosari and Sriharjo. Therefore, when preparing their budget proposals, prospective vendors must include transportation and accommodation costs for vendors residing outside of Yogyakarta. In addition, the selected vendor will be responsible for paying Income Tax Article 21.

References:

Brief information about the Review Program is available on the Tifa website via the following link:

Implementation Timeline

This collaboration will be carried out according to the following timeline:

  1. Signing of the MoU with the selected team/vendor : First week of April
  2. Developing the video storyline with the selected team/vendor : 2nd–3rd week of April
  3. Finalize the video storyline with the selected team/vendor : 4th week of April
  4. Filming : 2nd–3rd week of May
  5. Preparation of the first draft of the video : 4th week of May
  6. Review and editing process : June
  7. Final video submission : June 28, 2022

Filming Locations

Filming will take place in the villages of Guwosari and Srihajo, Bantul Regency, Special Region of Yogyakarta. Since filming will take place amid the ongoing COVID-19 pandemic, we prioritize the health and safety of all parties involved; selected vendors are required to comply with COVID-19 health protocols. Regarding the filming location and the current COVID-19 pandemic conditions, we will give extra consideration during the administrative/proposal selection process to vendors based in the Special Region of Yogyakarta.

Bid Submission Documents

The Tifa Foundation invites professional teams to submit proposals for video production services.
Teams or organizations wishing to submit a proposal must include the following documents with their proposal:

  1. A detailed proposal and budget.
  2. A list of portfolios and clients we have worked with, or profiles of organizations/companies.
  3. Please provide links to at least three examples of videos you have produced previously (via YouTube, Google Drive, or another cloud service). Recommended examples include advocacy or campaign videos, company profile videos, or documentary videos of government or NGO programs.
  4. Resumes of the project manager and team members.
  5. Photo of the Taxpayer Identification Number (NPWP) (for the responsible individual or organization)

All documents should be sent to recruitment[at]tifafoundation[dot]id with the subject line “V-Video Program Review” no later than Monday, March 20, 2022.

If you have any questions, please send them to recruitment[at]tifafoundation[dot]id with the subject line “PR Video Questions” no later than Wednesday, March 16, 2022. Questions submitted after that date will not be answered.

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